Calculate your salary slip online free — PF, ESI, professional tax & net take-home pay, based on EPFO and ESIC 2026 rules. No signup required.
Every salaried employee in India deserves a proper wage slip: a document that breaks down your gross salary, your deductions, and what actually lands in your bank account. This Salary Slip / Payslip Generator does exactly that. Enter your basic pay and allowances, and you'll get a clean earnings-versus-deductions breakup with your final take-home salary, in seconds. It works whether you're checking your own CTC breakup or building a payslip for someone else's in-hand salary.
This is a free calculator built for salaried employees, HR executives at small firms, and freelancers who've just moved to a payroll role and want to double-check their numbers. It's also handy for accountants who prepare payslips for multiple staff members and don't want to open Excel every single time. You type in the salary components, and the tool computes PF, ESI and your net pay automatically.
Corporate employees, startup HR teams, small business owners running their own payroll, and even CAs doing quick sanity checks for clients. All of them end up needing this at some point. If you've ever stared at a payslip wondering why your in-hand pay is lower than your CTC suggested, this tool clears that up fast.
A payslip isn't one formula. It's a stack of them. Here's exactly what this calculator applies:
Gross Salary = Basic Salary + HRA + Special Allowance + Conveyance/Other Allowance
Provident Fund (PF), statutory basis = 12% of min(Basic Salary, ₹15,000)
Provident Fund (PF), actual basis = 12% of Basic Salary (only if your employer voluntarily contributes above the ceiling)
(the ₹15,000 wage ceiling for mandatory PF is confirmed directly on EPFO's own contribution-rate notice)
ESI = 0.75% of Gross Salary
(only if Gross Salary ≤ ₹21,000/month, as per ESI Act, 1948)
Total Deductions = PF + ESI + Professional Tax + TDS + Other Deductions
Net Take-Home Pay = Gross Salary − Total Deductions
Your gross salary is not the same as your CTC, and PF isn't a flat 12% of whatever your basic happens to be. EPFO's own contribution-rate document states that the mandatory contribution is capped at the ₹15,000 wage ceiling, even when an employee's basic salary is much higher. Anything above that ceiling is voluntary, on both the employee's side and the employer's. That's why this calculator gives you a choice between the statutory-capped figure and the actual-basic figure. Most government and many private employers stick to the statutory cap; some private companies choose to run PF on the full basic instead, and this tool lets you check both.
The record-keeping duty behind every payslip traces back to the Payment of Wages Act, 1936. Employers required to maintain wage registers who fail to do so face penalties under Section 20(3) of the Act. ESI's 0.75%/3.25% split with the ₹21,000 ceiling is published directly on ESIC's own contribution page.
Take Priya, who works at a mid-sized logistics firm in Pune. Her monthly basic salary is ₹28,000. She gets ₹11,200 as HRA, ₹5,000 as special allowance, and ₹1,600 as conveyance allowance. PF is deducted on the statutory basis, since that's what her employer follows. Her state charges ₹200 professional tax, and her employer withholds ₹450 TDS based on her Form 16 projection.
Here's how the numbers stack up:
Priya's payslip shows ₹45,800 as gross earnings and ₹43,350 landing in her bank account. Now compare that to a company that runs PF on actual basic instead of the statutory cap. Same gross salary, same allowances, but PF becomes 12% of the full ₹28,000, which is ₹3,360. Total deductions rise to ₹4,010, and net pay drops to ₹41,790. Same person, same offer letter, ₹1,560 different in hand each month. That's exactly why this calculator makes you choose the basis instead of assuming one for you.
The government notified the EPF Scheme, 2026 on 29 June 2026, replacing the older EPF Scheme of 1952 under the Code on Social Security, 2020. The good news: contribution rates haven't moved. It's still 12% from the employee and 12% from the employer, with the ₹15,000 wage ceiling for mandatory coverage unchanged. Anything above that ceiling remains voluntary for both sides. If you're mixing up which scheme covers you, our ESIC vs EPF comparison breaks down the wage ceilings and contribution rates for both side by side.
On the tax side, Budget 2026 didn't touch income tax slabs. The structure introduced in Budget 2025 continues for FY 2026-27: income up to ₹4 lakh is nil-rated under the new regime, and with the ₹75,000 standard deduction plus the ₹60,000 rebate under Section 87A, salaried individuals earning up to ₹12.75 lakh gross effectively pay zero tax. ESI's contribution rate and its ₹21,000 wage ceiling also remain untouched, holding steady since the July 2019 revision.
The PF and ESI calculations follow central government rates, so those are accurate everywhere. Professional tax varies by state, though, so you'll need to enter your own state's rate manually. Check your state government's commercial tax department site for the exact slab that applies to your income bracket.
You've probably kept the "Provident Fund" dropdown set to "Not applicable." Switch it to "Applicable," pick a PF basis (statutory or actual), and the tool calculates it automatically.
Under the statutory basis, PF stays capped at 12% of ₹15,000, which comes to ₹1,800, no matter how high your basic salary goes. If your employer contributes on your full basic instead, which is the actual basis, PF becomes 12% of your real basic pay. Toggle between the two in the calculator to see both figures.
No. ESI only applies when gross salary is at or below ₹21,000 per month, as per current ESIC rules. If your gross crosses that limit, the tool correctly shows ESI as not applicable for that month. Not sure where you stand right now? Run your numbers through the ESIC eligibility checker for a quick yes-or-no answer.
Not really. This tool is built for salaried, PF/ESI-eligible employment. Freelancers and contractors under a professional services agreement don't have PF or ESI deducted, and their tax treatment, TDS under Section 194J and GST applicability, works differently.
TDS depends on your projected annual income, chosen tax regime and declared investments, recalculated periodically by your employer. This tool only reflects the TDS figure you manually enter, so it won't match unless you input your actual employer-deducted amount. If your employer has deducted more than what you actually owe, check our TDS refund calculator to see what you can claim back at filing time.
Broadly yes, assuming you've entered every deduction correctly. If your employer applies additional deductions like loan EMIs, insurance premiums or late-mark penalties, add those under "Other Deductions" to get an accurate final figure.
Calculations verified by our team including CA Anita Patil. View our full accuracy policy and meet the team →
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